Snagging report template for the UAE

The client wants to know what is wrong and how serious it is. The contractor wants an exact location and an action for each item. The consultant wants a record they can stand behind at the next inspection.

So every snag needs four things: where it is, what it is, how serious it is, and what should be done. A photo proves the first two.

A boxed block at the top of sheet 1 that answers the questions asked about every report later:

• site and client;
• report number and revision, for example SS-SNG-26-0001 Rev 00;
• date and time on site;
• engineer name and registration number;
• weather, when it matters for the work inspected.

Open with the counts by severity and the major items by name, then one or two sentences on the overall condition. Keep numbers out of the narrative; the counts line carries them.

Then list the actions, numbered and sorted by severity, each pointing to its finding (F-03, F-02). A contractor can work down this list without reading the rest.

Each finding is one defect at one location, never a room full of issues. For each:

• a reference, F-01, F-02, so everyone can point to it;
• a location in a fixed format, level, room and grid: L1 · Bedroom 2 · Grid C-4;
• one or two photos, with the date and time stamped;
• the observation in plain words, with the measurement you took: approx. 400 mm long;
• severity: minor, moderate or major;
• the corrective action.

Minor: finishing work that does not affect use, such as a hairline crack in plaster. Moderate: a defect that will cause damage if left, such as missing silicone at a shower tray. Major: a safety or function issue, such as an unterminated cable at a distribution board.

Agree the three levels with your client once and use them the same way on every report.

Sign each report with your name and registration number. Once signed, do not edit it: issue Rev 01 with a short change log, so both versions can be compared later.